Admin manager

Skills:
Organizational skills, Communication skills, Problem-solving skills, Leadership skills, vendor management, Travel Management, Facility Management, maintenance,

Job Overview

We are looking for an experienced Admin Manager to oversee all aspects of office administration, ensuring smooth operations and a productive work environment. The Admin Manager will be responsible for travel management, vehicle management, facility maintenance, stationery supplies, kitchen and canteen operations, and other day-to-day office requirements.

Key Responsibilities

• Office Administration: Oversee the daily office operations, ensuring all office facilities and services function effectively.
• Travel Management: Coordinate and manage employee travel arrangements including flights, accommodations, and itineraries.
• Vehicle Management: Maintain and monitor company vehicles, ensuring timely servicing, insurance renewals, and fuel management.
• Maintenance & Repairs: Ensure all office infrastructure and equipment are well-maintained, managing repairs, security, and facility upgrades as required.
• Stationery & Supplies: Manage the inventory of office supplies, including stationery, and ensure timely replenishment as needed.
• Kitchen & Canteen Management: Oversee the kitchen and canteen facilities, ensuring hygienic and cost-effective food services for employees.
• Vendor Management: Negotiate and manage contracts with vendors and service providers for office supplies, maintenance, and travel.
• Budget Management: Monitor and control expenses related to office administration, ensuring alignment with the allocated budget.
• Policy Implementation: Develop and enforce policies related to office operations, travel, and facility usage to ensure compliance and efficiency.
• Team Coordination: Supervise and manage administrative staff, ensuring that duties are carried out effectively.
• Event Management: Support in organizing internal events, meetings, and conferences as required.
• Health & Safety: Ensure compliance with health and safety regulations within the office environment.
  
  

Qualifications

• Bachelors degree in business administration or a related field.
• Proven experience (5+ years) in office administration, facilities management, or a similar role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in office management software (e.g., MS Office, ERP systems).
• Ability to handle pressure and manage multiple tasks effectively.
  
  

Preferred Skills

• Experience with travel and vehicle management.
• Familiarity with office budgeting and cost management.
• Knowledge of health, safety, and compliance regulations.