Admin Executive

EngageMyTalent HR Solutions


Date: 3 weeks ago
City: Kolkāta, West Bengal
Contract type: Full time
  • Office Management:
    Overseeing the overall functioning of the office, including managing office supplies, ensuring the cleanliness and organization of the workspace, and coordinating maintenance services.
  • Communication & Correspondence:
    Acting as a primary point of contact, managing incoming and outgoing calls, emails, and other correspondence to ensure efficient communication flow.
  • Scheduling & Coordination:
    Arranging and coordinating meetings, appointments, and travel arrangements for executives and team members, as well as managing their calendars.
  • Record Keeping & Data Management:
    Organizing and maintaining both physical and electronic files, records, and databases, ensuring accuracy and confidentiality.
  • Vendor & Facility Management:
    Liaising with external vendors and suppliers, negotiating for advantageous deals on office supplies, and ensuring office facilities and equipment are in good working order.
  • Meeting Support:
    Preparing presentations, reports, and other documentation for meetings, and handling logistics such as booking rooms and arranging refreshments.
  • Team & Departmental Support:
    Providing administrative support to various departments, facilitating communication between teams, and assisting with tasks like data entry and project follow-ups.
  • Compliance:
    Ensuring administrative processes adhere to company policies and relevant legal regulations.



Requirements

  • Organizational Skills:
    Strong ability to manage multiple tasks, prioritize effectively, and maintain organized records.
  • Communication Skills:
    Excellent verbal and written communication skills for interacting with internal and external stakeholders.
  • Attention to Detail:
    A meticulous approach to tasks to ensure accuracy in documentation and record-keeping.
  • Technical Proficiency:
    Competence with office software, including word processing, spreadsheet, and presentation programs.
  • Interpersonal Skills:
    Ability to work collaboratively with teams and support staff.
PREFERABLY FROM COMMERCE BACKGROUND


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