Admin- A.D- Mumbai

Role- Administration- A.D - Mumbai

Work you’ll do

The foremost objective of working in the Administration team is to attain the organizational objectives by adhering to the policies and procedures set out by the Firm to ensure a seamlessly efficient work environment for all its staff and by achieving this in the most cost efficient and timely manner.

Responsibilities:

• To demonstrate highest possible standards of professional integrity / ethics.
• To oversee the administration team at MMR offices and ensure that daily office operations are performed efficiently.
• To oversee the facilities by coordinating among the essential teams of Building Management Services, Security, Housekeeping, Catering and Cafeteria Management, Printing & Stationery, Executive Assistance and Pantry Services and any other administrative cell or service pertinent to the MMR offices.
• Build and strengthen relationships with building authorities for quick resolutions of any related issues. This includes renewal of leases with the developer.
• Well-connected / network and remain current with latest technology systems and procedures.
• Ensure all statutory compliances are adhered to.
• Reporting to the Executive Director and keep him appraised on a regular basis of the administrative functioning of the office facilities.
• Ensure crisis situations are well managed such as fire drills, transport arrangements in case of heavy rains, medical arrangements in case of emergencies etc.
• Oversee statutory requirements of ISO Audits.
• Assist the Executive Director in developing/improving and implementing policies and procedures for the department and organization.
• Assist the Executive Director in preparing budgets, forecasts for the department.
• Streamline office operations to maximize quality and efficiency while reducing costs.
• Manage and take responsibility for office projects, supervise and coordinate with contractors and consultants, as and when required.
• Plan allocation and utilization of space and resources for office facility.
• Coordinate with various departmental SPOCs such as from Finance, IT, Talent, RRO as well as with Senior Management for seamless synchronization of administrative work.
• Build rapport with the Business Teams and Partners to understand their requirements and to have a strong working relationship at all levels. Ensure Talent and Service Line Partners requirements for their teams are met and addressed promptly.
• Interviewing and recruitment of able team members.
• Carry out appraisals and identify professional requirements for team members. Appraise team members of all relevant professional trainings available within the Firm and keep them abreast of the latest trends in the Firm.
• ·Ensure a monitoring system of all records such as renewal of AMC contracts and any other agreements by appointed team.

Qualifications & experience

• A post-graduate or MBA or Diploma in Business Administration or other related courses.
• Must have 15 -20 years’ experience preferably in a similar industry
• Strong understanding of job description, good stakeholder management & negotiating skills
• Strong Command over English both spoken and written as a language.
• Proven experience in administrative management
• Strong leadership and team management skills.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Ability to develop and implement effective administrative policies and procedures.
• Problem-solving skills and the ability to handle crises effectively

Your role as a leader

At Deloitte India, we believe in the importance of leadership at all levels. We expect our people to embrace and live our purpose by challenging themselves to identify issues that are most important for our clients, our people, and for society and make an impact that matters.

In addition to living our purpose, professionals across our organization:

• Acts as a role model, embracing and living our purpose and values, and recognizing others for the impact they make
• Develops high-performing people and teams through challenging and meaningful opportunities
• Delivers exceptional client service; maximizes results and drives high performance from people while fostering collaboration across businesses and borders
• Influences clients, teams, and individuals positively, leading by example and establishing confident relationships with increasingly senior people
• Understands key objectives for clients and Deloitte, aligns people to objectives and sets priorities and direction