Account Payable Analyst

What You'll Do

We are seeking an experienced Accounts Payable Analyst to join the team and support full cycle accounts payable and expense management including coding invoices, obtaining approvals, issuing payments, and reviewing / approving global expense claims in alignment with the Global Business Travel and Expense policy. In addition, the Accounts Payable Analyst will play a key role in driving efficiencies and optimizing global process, including identifying improvement and automation opportunities. The Accounts Payable Analyst will support business operations in the US and other geographies and will interact with global stakeholders and suppliers.

• Core Accounts Payable
• Invoice Entry, Coding, Approvals. Identify simplification, standardization, and automaton opportunities.
• Reconcile data by verifying entries and comparing system reports to balances
• Address and respond to vendor and/or internal stakeholder inquiries promptly and professionally
• Prepare journal entries, including month-end accruals, and perform general ledger account reconciliations
• Maintain and manage the Master Vendor file
• Maintain 1099 information and collect W-9 information from vendors
• Conduct TIN match in IRS database
• Own year-end 1099-MISC filing
• Travel & Expense Management
• Manage expense reimbursement claims queue. Identify and propose automation opportunities with the goal of eliminating manual review.
• Train new and existing users on business expense system (Concur) to ensure business expense reimbursements are processed accurately and efficiently
• Manage the corporate card program, including month end accruals, and reconciliations to statement
• Strategic / Transformational
• Support design, implementation, and testing of Accounts Payable and T&E process and system enhancements
• Support the development and tracking of key metrics
• Identify actions based on data to improve key metrics (shorten cycle time, improve accuracy, reduce rework, increase automated/touchless transactions, improve customer satisfaction, etc)
• Perform other special projects as directed by management
  

What Your Responsibilities Will Be

• Review and verify invoices and payment requests for accuracy and proper approvals.
• Process accounts payable transactions in the ERP system (e.g., SAP, Oracle, NetSuite).
• Monitor aging reports and ensure timely payments to vendors.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Maintain accurate records of all payables and payment activities.
• Support month-end and year-end close processes.
• Prepare AP-related reports and assist in audits as needed.
• Ensure compliance with internal controls and company policies.
• Communicate with vendors and internal departments to resolve payment issues.
• Assist with process improvements and automation initiatives.
  
  

What You’ll Need To Be Successful

• 3-5 years’ experience in Accounts Payable and Travel & Expense Management
• Bachelor’s Degree required. Accounting or Information Systems majors preferred.
• Be able to work a hybrid schedule (support US stakeholders)
• Ability to communicate with all levels of management
• Experience in a rapidly evolving P2P environment
• Demonstrated Experience defining and implementing process improvements including simplification, standardization, and automation
• Experience with P2P, ERP, and T&E systems. (NetSuite and Concur experience as an admin highly preferred.)
• Experience with AP Workflow and Automation Tools is a plus
• Must have the ability to analyze and solve problems, prioritize tasks and work independently
• Must be detail oriented and possess excellent organizational and planning skills
• Strong verbal and written communication skills as well as interpersonal skills and the ability to work in a team environment are essential
• Ability to work in a fast-paced environment and have the flexibility to handle multiple priorities
• Proficient with MS Excel and Word
• Experience with month-end close process
• Aptitude for learning and developing new processes
• Willing to work in Night Shift
  
  

Ability to exercise independent judgment and decision-making in planning, organizing, and conducting work assignments

How We’ll Take Care Of You

Total Rewards

In addition to a great compensation package, paid time off, and paid parental leave, many Avalara employees are eligible for bonuses.

Health & Wellness

Benefits vary by location but generally include private medical, life, and disability insurance.

Inclusive culture and diversity

Avalara strongly supports diversity, equity, and inclusion, and is committed to integrating them into our business practices and our organizational culture. We also have a total of 8 employee-run resource groups, each with senior leadership and exec sponsorship.

Learn more about our benefits by region here: Avalara North America

What You Need To Know About Avalara

We’re Avalara. We’re defining the relationship between tax and tech.

We’ve already built an industry-leading cloud compliance platform, processing nearly 40 billion customer API calls and over 5 million tax returns a year, and this year we became a billion-dollar business. Our growth is real, and we’re not slowing down until we’ve achieved our mission - to be part of every transaction in the world.

We’re bright, innovative, and disruptive, like the orange we love to wear. It captures our quirky spirit and optimistic mindset. It shows off the culture we’ve designed, that empowers our people to win. Ownership and achievement go hand in hand here. We instill passion in our people through the trust we place in them.

We’ve been different from day one. Join us, and your career will be too.

We’re An Equal Opportunity Employer

Supporting diversity and inclusion is a cornerstone of our company — we don’t want people to fit into our culture, but to enrich it. All qualified candidates will receive consideration for employment without regard to race, color, creed, religion, age, gender, national orientation, disability, sexual orientation, US Veteran status, or any other factor protected by law. If you require any reasonable adjustments during the recruitment process, please let us know.