Travel and Expense Analyst

Job Description

Does working in the fast-paced world of liquid logistics appeal to you? Are you interested in working for a company that also happens to be the world's largest producer of sustainably farmed turbot and sole? Join us as a Global Travel and Expense Analyst.

In this role, you will take ownership of Stolt-Nielsen’s global Travel & Expense (T&E) program, transforming the recently implemented Navan platform into a mature, actively managed global solution. You will be responsible for turning broad objectives into a practical roadmap, setting clear priorities and targets, and driving actions across a global organization. Your work will focus on strengthening control, improving employee experience, and delivering measurable savings, all while ensuring strong governance, compliance, and data-driven decision-making.

Stolt-Nielsen Limited (SNL) are experts in bulk-liquid logistics and sustainable land-based aquaculture. We also invest in opportunities aligned to these industries.

What You Will Be Doing

You will be responsible for owning and managing the global Travel & Expense program, with a particular focus on the Navan platform and the end-to-end T&E process across Stolt-Nielsen’s global operations. On a day-to-day basis, you will translate high-level strategic goals into concrete plans, manage configuration and policy settings in Navan, and coordinate workflows, integrations, and vendor performance to ensure the platform runs smoothly and efficiently.

You will work closely with Executive Assistants, Office Managers, local teams, suppliers, and stakeholders across different functions, countries, and time zones to drive adoption, continuous improvement, and strong compliance with T&E policies. You will regularly use travel and expense data to identify savings opportunities, optimize policies and payment methods, and track realized savings against baselines, while balancing employee experience and business needs. You will also build and maintain a recurring management reporting cycle, providing senior leadership with clear insights on program performance, savings, compliance, traveler experience, and sustainability, along with actionable recommendations.

In addition, you will coordinate user support, training, and communication activities, working with Navan and internal teams to resolve issues at root cause level and support duty of care processes for travelling employees. Throughout, you will operate as a proactive self-starter, creating structure, setting goals, driving accountability, and ensuring that governance, controls, and audit requirements are fully embedded into business-as-usual operations.

Key Responsibilities

• Own the end-to-end global Travel & Expense program and Navan platform, including:
• Overall roadmap and annual priorities
• Configuration, workflows, policy settings and integrations
• Vendor performance management
• Driving adoption and continuous improvement
• Assessing relevant product updates and leading clear communication, guidance and change activities for employees and approvers
• Drive savings and commercial value by:
• Using travel and expense data to identify and prioritize savings opportunities
• Developing sourcing plans and optimizing policy settings, payment methods and automation
• Balancing cost, employee experience and business needs
• Working proactively with Executive Assistants, Office Managers, local teams and suppliers to negotiate better rates and manage contracts
• Tracking realized savings against agreed baselines using independent internal analysis
• Strengthen governance, controls and compliance by:
• Establishing and maintaining a clear T&E governance and monitoring framework
• Using Navan alerts, exception reporting and data analysis to identify policy breaches, control issues and recurring root causes
• Ensuring appropriate follow-up and escalation
• Coordinating policy reviews with relevant stakeholders
• Owning the annual SOC 1 Type II review
• Driving internal audit actions through to completion and integration into business as usual
• Lead reporting, analytics and continuous improvement by:
• Building a recurring management reporting cycle covering program performance, savings, compliance, supplier performance, traveler experience, duty of care and sustainability
• Providing clear recommendations, owners and timelines for senior leadership
• Using benchmarking and retrospective business cases to support contract renewals
• Continuously improving the T&E policy, processes and platform
• Drive stakeholder engagement and traveler experience by:
• Building trusted relationships across the organization and proactively engaging stakeholders
• Constructively challenging existing practices to secure commitment and drive agreed actions
• Coordinating user support, training and guidance with Navan and internal teams
• Resolving recurring issues at the root cause
• Supporting duty of care processes for travelling employees
• Contribute to key measures of success, including:
• Establishing a clear governance model, operating rhythm and ownership structure
• Creating a credible savings pipeline and delivering measurable, validated savings
• Implementing and actively using corporate rates and supplier agreements
• Reducing out-of-policy and off-platform bookings while improving negotiated rate utilization
  

Qualifications

• Bachelor degree or equivalent professional experience
• Relevant experience in one or more of the following areas:
• Corporate travel
• Travel and expense
• Procurement
• Category management
• Finance operations
• Program management
• Practical knowledge of the corporate travel and expense sector, strongly preferred, including:
• Travel management companies
• Booking platforms
• Expense processes
• Corporate cards
• Supplier negotiations
• Experience with Navan or another global travel and expense platform (advantage)
• Demonstrated ability to:
• Use spend and operational data to identify opportunities
• Convert analysis into implemented actions and measurable results
• Experience working in a global, matrix organization and coordinating across functions, countries, and time zones
  
  

Skills And Behaviors

• Proactive self-starter who creates structure, sets goals and follows through to completion
• Confident communicator who is comfortable going into the organization, asking questions, challenging constructively and driving accountability
• Clear and professional written and spoken English
• Comfortable operating independently while knowing when to escalate material issues
  
  
  

What We Offer

• Competitive compensation package aligned with your experience in global travel and expense, finance operations and program management
• Opportunity to take full ownership of a strategic, global Navan implementation and shape Stolt-Nielsen’s Travel & Expense program from an early stage
• Exposure to senior leadership through regular management reporting, governance forums and cross-functional stakeholder engagement in a truly global, matrix organization
• A collaborative and supportive work environment in the DICE Office, Hyderabad, working closely with finance operations, local offices, Executive Assistants, Office Managers and external suppliers
• Professional development through hands-on responsibility for governance, SOC 1 Type II reviews, internal audit follow-up, data analytics and continuous improvement initiatives
• The chance to deepen your expertise in the corporate travel, expense and procurement space, including supplier negotiations, policy optimization and platform configuration
• Flexible and modern working practices that support work-life balance while enabling effective collaboration across countries and time zones
• Access to advanced tools and systems, including a global travel and expense platform and reporting capabilities, to support data-driven decision making
• Being part of a company with strong values that acts pragmatically, collaborates for success, commits to go further and seeks creative solutions across logistics and aquaculture
  
  
  

About Stolt-Nielsen

Stolt-Nielsen Limited (SNL) is a long-term investor and manager of businesses, focused on opportunities in logistics, distribution, and aquaculture. The Stolt-Nielsen portfolio consists of its three global bulk liquid and chemicals logistics businesses: Stolt Tankers, Stolthaven Terminals and Stolt Tank Containers – Stolt Sea Farm and investments in LNG. Stolt-Nielsen Limited is listed on the Oslo Stock Exchange (Oslo Børs: SNI). Our values: We act pragmatically, collaborate for success, commit to go further, and seek creative solutions.

Equal Opportunity Employer Statement

Stolt-Nielsen is an Equal Opportunity Employer. All hiring and employment decisions are made without regard to race, colour, creed, religion, disability status, genetic information, pregnancy, citizenship status, marital status, sex/gender, sexual preference/ orientation, gender identity or expression, age, veteran status, national origin or ancestry, or any other status protected by federal, state or local law or regulation. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation, and training.

Disclaimer for recruitment agencies

We don't accept any unsolicited applications or CVs from recruitment and selection agencies.

About Us

Stolt-Nielsen Limited is a long-term investor and manager of businesses focused on opportunities in logistics, distribution, and aquaculture. The Stolt-Nielsen portfolio consists of its three global bulk-liquid and chemicals logistics businesses – Stolt Tankers, Stolthaven Terminals and Stolt Tank Containers – Stolt Sea Farm and investments in LNG. Stolt-Nielsen Limited is listed on the Oslo Stock Exchange (Oslo Børs: SNI).