Senior Manager - Contracts Support

Nayara Energy


Date: 2 weeks ago
City: Mumbai, Maharashtra
Contract type: Full time
Job Description

  • Contracting Strategy & Its Implementation
  • Assist in setting up process and develop templates for the CP team to generate contracting strategy options and selection of the optimum contracting strategy.
  • Assist in ensuring that strategy meets the business requirement the demand (Scope of Supply/Services/Scope of Work), supported by the capability of the Market (local, regional or global as the case may be), has identified the value Opportunities and risk profile.
  • Support and adopt best in class practices in respect of contracting strategies.
  • Tendering Process (Enquiry to Award)
  • Development of ITT based on the assessment of risk associated with the scope and allocates risk between company and contractor on proven industry practices.
  • Ensure that different SMEs as applicable (Tax, Insurance, Quality, Export/import, Ethics and Compliance etc.) have provided their input before release of ITT and have endorsed any changes requested by Tenderers during the ITT process.
  • Ensure ITT process is run in a transparent and robust manner in line with policies and procedure of the Company.
  • Assist in negotiation of ITTs and provide support to the team during negotiation.
  • Co-ordination for KOM and award of LOA/LOI/PO/Contracts in time.
  • Developing Standard Contracting Processes
  • Support in developing the processes, templates, and vendor/contractor data base by adopting the best practices as well as lessons learnt.
  • Support legal team in developing and standardizing the terms and conditions of different type of contracts based on segmentation of demand and risk profile.
  • Post Award Contract Management
  • Handle the Contract Management Plans/Contract Synopsis are developed for awarded contracts and Purchase Orders.
  • Contract Amendments/Variations where necessary are done in full compliance with Governance Framework of the Company e.g. Procurement Compliance Committee approval etc.
  • Arranging contractual interpretation to user departments for contractual terms & conditions whenever required by team with support of legal/ department seniors as the case may be.
  • Change Order Management, Change Proposal Review and approval of change orders.
  • Ensure Periodic review of Performance of Major Contracts & design and implement contractual interventions (offloading part of scope, provide company procured resources, incentive schemes etc.) which can address sub-optimal performance of EPC/EPCM/PMC Contractors and ensure on track delivery of Projects.
  • Provide support during contract closing and in resolving the disputes, if any.
  • Contractor (Relationship) Management
  • Support Co-ordination with key personnel of contractors and ensure from Company side the relationship is nurtured through different touch points between two companies.
  • CP System Usage
  • Ensure Nayara CP system are used in respect of CP activities to the extent possible (Requisition to Process Pay Process of Nayara is utilized for invoicing and payment purposes).
  • Commercial Negotiations & Project Support
  • Support the deliberation and negotiations of all commercial arrangements concerning Project Investment Opportunities e.g., lender agreement, licensing agreement etc.
  • Participation in negotiation meetings.
  • Advise on deal and negotiating tactics.
  • Identify the risks if any and flag it to the team.
  • Take part in audit activities and ensure support to the auditing team w.r.t. all documents & support needed.


Responsibilities

  • Contracting Strategy & Its Implementation
  • Assist in setting up process and develop templates for the CP team to generate contracting strategy options and selection of the optimum contracting strategy.
  • Assist in ensuring that strategy meets the business requirement the demand (Scope of Supply/Services/Scope of Work), supported by the capability of the Market (local, regional or global as the case may be), has identified the value Opportunities and risk profile.
  • Support and adopt best in class practices in respect of contracting strategies.
  • Tendering Process (Enquiry to Award)
  • Development of ITT based on the assessment of risk associated with the scope and allocates risk between company and contractor on proven industry practices.
  • Ensure that different SMEs as applicable (Tax, Insurance, Quality, Export/import, Ethics and Compliance etc.) have provided their input before release of ITT and have endorsed any changes requested by Tenderers during the ITT process.
  • Ensure ITT process is run in a transparent and robust manner in line with policies and procedure of the Company.
  • Assist in negotiation of ITTs and provide support to the team during negotiation.
  • Co-ordination for KOM and award of LOA/LOI/PO/Contracts in time.
  • Developing Standard Contracting Processes
  • Support in developing the processes, templates, and vendor/contractor data base by adopting the best practices as well as lessons learnt.
  • Support legal team in developing and standardizing the terms and conditions of different type of contracts based on segmentation of demand and risk profile.
  • Post Award Contract Management
  • Handle the Contract Management Plans/Contract Synopsis are developed for awarded contracts and Purchase Orders.
  • Contract Amendments/Variations where necessary are done in full compliance with Governance Framework of the Company e.g. Procurement Compliance Committee approval etc.
  • Arranging contractual interpretation to user departments for contractual terms & conditions whenever required by team with support of legal/ department seniors as the case may be.
  • Change Order Management, Change Proposal Review and approval of change orders.
  • Ensure Periodic review of Performance of Major Contracts & design and implement contractual interventions (offloading part of scope, provide company procured resources, incentive schemes etc.) which can address sub-optimal performance of EPC/EPCM/PMC Contractors and ensure on track delivery of Projects.
  • Provide support during contract closing and in resolving the disputes, if any.
  • Contractor (Relationship) Management
  • Support Co-ordination with key personnel of contractors and ensure from Company side the relationship is nurtured through different touch points between two companies.
  • CP System Usage
  • Ensure Nayara CP system are used in respect of CP activities to the extent possible (Requisition to Process Pay Process of Nayara is utilized for invoicing and payment purposes).
  • Commercial Negotiations & Project Support
  • Support the deliberation and negotiations of all commercial arrangements concerning Project Investment Opportunities e.g., lender agreement, licensing agreement etc.
  • Participation in negotiation meetings.
  • Advise on deal and negotiating tactics.
  • Identify the risks if any and flag it to the team.
  • Take part in audit activities and ensure support to the auditing team w.r.t. all documents & support needed.


Qualifications

Knowledge:

  • Qualification: BE/B.Tech
  • Experience:
  • 8-10 years of experience in procurement & contracting domain in refinery, oil & gas and petrochemicals sector.
  • Sound experience of handling large value contracts from initial stage till post award management.
  • Knowledge of licensors, engineering companies.


Skills:

  • Technical/Functional Skills:
  • Knowledge of all types of contracts required for new projects.
  • Ability to work independently for developing the pricing model.
  • Full understanding of contractual terms & conditions and their interpretation
  • Post Award Contract management
  • Behavioural Skills:
  • Interpersonal Skills
  • Communication Skills
  • Negotiation Skills

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