Senior Manager - Contracts Support
Nayara Energy
Date: 2 weeks ago
City: Mumbai, Maharashtra
Contract type: Full time
Job Description
Knowledge:
- Contracting Strategy & Its Implementation
- Assist in setting up process and develop templates for the CP team to generate contracting strategy options and selection of the optimum contracting strategy.
- Assist in ensuring that strategy meets the business requirement the demand (Scope of Supply/Services/Scope of Work), supported by the capability of the Market (local, regional or global as the case may be), has identified the value Opportunities and risk profile.
- Support and adopt best in class practices in respect of contracting strategies.
- Tendering Process (Enquiry to Award)
- Development of ITT based on the assessment of risk associated with the scope and allocates risk between company and contractor on proven industry practices.
- Ensure that different SMEs as applicable (Tax, Insurance, Quality, Export/import, Ethics and Compliance etc.) have provided their input before release of ITT and have endorsed any changes requested by Tenderers during the ITT process.
- Ensure ITT process is run in a transparent and robust manner in line with policies and procedure of the Company.
- Assist in negotiation of ITTs and provide support to the team during negotiation.
- Co-ordination for KOM and award of LOA/LOI/PO/Contracts in time.
- Developing Standard Contracting Processes
- Support in developing the processes, templates, and vendor/contractor data base by adopting the best practices as well as lessons learnt.
- Support legal team in developing and standardizing the terms and conditions of different type of contracts based on segmentation of demand and risk profile.
- Post Award Contract Management
- Handle the Contract Management Plans/Contract Synopsis are developed for awarded contracts and Purchase Orders.
- Contract Amendments/Variations where necessary are done in full compliance with Governance Framework of the Company e.g. Procurement Compliance Committee approval etc.
- Arranging contractual interpretation to user departments for contractual terms & conditions whenever required by team with support of legal/ department seniors as the case may be.
- Change Order Management, Change Proposal Review and approval of change orders.
- Ensure Periodic review of Performance of Major Contracts & design and implement contractual interventions (offloading part of scope, provide company procured resources, incentive schemes etc.) which can address sub-optimal performance of EPC/EPCM/PMC Contractors and ensure on track delivery of Projects.
- Provide support during contract closing and in resolving the disputes, if any.
- Contractor (Relationship) Management
- Support Co-ordination with key personnel of contractors and ensure from Company side the relationship is nurtured through different touch points between two companies.
- CP System Usage
- Ensure Nayara CP system are used in respect of CP activities to the extent possible (Requisition to Process Pay Process of Nayara is utilized for invoicing and payment purposes).
- Commercial Negotiations & Project Support
- Support the deliberation and negotiations of all commercial arrangements concerning Project Investment Opportunities e.g., lender agreement, licensing agreement etc.
- Participation in negotiation meetings.
- Advise on deal and negotiating tactics.
- Identify the risks if any and flag it to the team.
- Take part in audit activities and ensure support to the auditing team w.r.t. all documents & support needed.
- Contracting Strategy & Its Implementation
- Assist in setting up process and develop templates for the CP team to generate contracting strategy options and selection of the optimum contracting strategy.
- Assist in ensuring that strategy meets the business requirement the demand (Scope of Supply/Services/Scope of Work), supported by the capability of the Market (local, regional or global as the case may be), has identified the value Opportunities and risk profile.
- Support and adopt best in class practices in respect of contracting strategies.
- Tendering Process (Enquiry to Award)
- Development of ITT based on the assessment of risk associated with the scope and allocates risk between company and contractor on proven industry practices.
- Ensure that different SMEs as applicable (Tax, Insurance, Quality, Export/import, Ethics and Compliance etc.) have provided their input before release of ITT and have endorsed any changes requested by Tenderers during the ITT process.
- Ensure ITT process is run in a transparent and robust manner in line with policies and procedure of the Company.
- Assist in negotiation of ITTs and provide support to the team during negotiation.
- Co-ordination for KOM and award of LOA/LOI/PO/Contracts in time.
- Developing Standard Contracting Processes
- Support in developing the processes, templates, and vendor/contractor data base by adopting the best practices as well as lessons learnt.
- Support legal team in developing and standardizing the terms and conditions of different type of contracts based on segmentation of demand and risk profile.
- Post Award Contract Management
- Handle the Contract Management Plans/Contract Synopsis are developed for awarded contracts and Purchase Orders.
- Contract Amendments/Variations where necessary are done in full compliance with Governance Framework of the Company e.g. Procurement Compliance Committee approval etc.
- Arranging contractual interpretation to user departments for contractual terms & conditions whenever required by team with support of legal/ department seniors as the case may be.
- Change Order Management, Change Proposal Review and approval of change orders.
- Ensure Periodic review of Performance of Major Contracts & design and implement contractual interventions (offloading part of scope, provide company procured resources, incentive schemes etc.) which can address sub-optimal performance of EPC/EPCM/PMC Contractors and ensure on track delivery of Projects.
- Provide support during contract closing and in resolving the disputes, if any.
- Contractor (Relationship) Management
- Support Co-ordination with key personnel of contractors and ensure from Company side the relationship is nurtured through different touch points between two companies.
- CP System Usage
- Ensure Nayara CP system are used in respect of CP activities to the extent possible (Requisition to Process Pay Process of Nayara is utilized for invoicing and payment purposes).
- Commercial Negotiations & Project Support
- Support the deliberation and negotiations of all commercial arrangements concerning Project Investment Opportunities e.g., lender agreement, licensing agreement etc.
- Participation in negotiation meetings.
- Advise on deal and negotiating tactics.
- Identify the risks if any and flag it to the team.
- Take part in audit activities and ensure support to the auditing team w.r.t. all documents & support needed.
Knowledge:
- Qualification: BE/B.Tech
- Experience:
- 8-10 years of experience in procurement & contracting domain in refinery, oil & gas and petrochemicals sector.
- Sound experience of handling large value contracts from initial stage till post award management.
- Knowledge of licensors, engineering companies.
- Technical/Functional Skills:
- Knowledge of all types of contracts required for new projects.
- Ability to work independently for developing the pricing model.
- Full understanding of contractual terms & conditions and their interpretation
- Post Award Contract management
- Behavioural Skills:
- Interpersonal Skills
- Communication Skills
- Negotiation Skills
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