Procurement Specialist -IT

Job Requirements

Phenom

Our purpose is to help a billion people find the right work! Phenom is an AI-Powered talent experience platform that is redefining the HR tech space. We have grown into a global organization with offices in 6 countries and over 1,500 employees. As an HR tech unicorn organization, innovation and creativity is within our DNA. Come help us make every talent moment Phenomenal!

Phenom is seeking an experienced and detail-oriented Procurement Specialist - Software Procurement to join our growing team. This role involves managing end-to-end software purchasing activities, negotiating with vendors, handling renewals, coordinating internal approvals, and ensuring cost optimization across software contracts and subscriptions.

The ideal candidate should have hands-on experience working with software vendors, licensing models, contract negotiations, and cross-functional teams such as Security, Privacy, Legal, Finance, and IT.

Key Responsibilities( What You Will Do )

• Sourcing & Evaluation: Research, evaluate, and source software/SaaS solutions aligned with business requirements and technical specifications.
• Negotiation & Contracting: Lead pricing, commercial terms, renewal, and contract negotiations with software vendors to maximize value and minimize risk.
• Procurement Execution: Manage the full procurement lifecycle from Purchase Request (PR) to Purchase Order (PO) within ERP/procurement systems.
• Renewal & Lifecycle Management: Track and manage software renewals, subscriptions, invoicing, and post-PO activities; maintain renewal calendars and escalation protocols.
• Cross-Functional Coordination: Drive approval workflows with Security, Privacy, Legal, Finance, and IT teams; ensure all governance checkpoints are completed.
• Inventory & Documentation: Maintain an accurate software inventory, licensing records, entitlements, and centralized contract documentation.
• Cost Optimization: Monitor actual software usage against licensed entitlements; identify and recommend license optimization, consolidation, and cost-saving opportunities.
• Stakeholder Engagement: Partner with internal business units to understand procurement needs, evaluate alternatives, and provide data-driven recommendations.
• Compliance & Policy: Ensure all purchased software adheres to company procurement policies, security standards, and regulatory requirements.
• Market Intelligence: Stay current on software licensing trends, SaaS pricing models, and vendor market dynamics to inform negotiation strategies.
  
  

Qualifications, Experience & Skills

• B.Tech graduate in any discipline is preferred.
• 3 to 5 years of experience in software/SaaS procurement is desirable.
• Strong understanding of software licensing, SaaS contracts, and vendor management.
• Experience in contract negotiation and commercial discussions with vendors.
• Experience managing end-to-end procurement activities in ERP/procurement systems.
• Good analytical, reporting, and presentation skills.
• Strong communication, negotiation, and organizational skills.
• Ability to coordinate effectively with cross-functional stakeholders (Security, Privacy, Legal, Finance, IT).
• Exposure to AI tools and AI-driven procurement or productivity solutions is an added advantage.
  
  

Benefits

We want you to be your best self and to pursue your passions!

• Benefits/programs to support holistic employee health
• Growing organization with career pathing and development opportunities
  
  

Diversity, Equity, & Inclusion

Our commitment to diversity runs deep! Diversity is essential to building phenomenal teams, products, and customer experiences. Phenom is proud to be an equal opportunity employer taking collective action to build a more inclusive environment where every candidate and employee feels welcomed.

We recognize there is more to be done. Our teams are committed to continuous improvement until these powerful ideas are ingrained in our culture for Phenom and employers everywhere!