Manager - Logistics

Actylis is a global solutions provider with over 75 years of experience, specializing in streamlining the management of critical ingredients and raw materials for our business partners.

We offer both sourcing and manufacturing solutions tailored to meet diverse and evolving needs, ensuring a reliable, agile, and secure supply network. Our commitment to customization allows us to create flexible solutions, whether it’s a unique specification, custom packaging, or tailored logistics strategies.

With deep expertise in quality and regulatory compliance, sourcing and logistics management, analytical services, and R&D support, we reduce complexities and mitigate risks, empowering our partners to focus on growing their business.

In furtherance of that goal, Actylis is seeking new members of the team. This expansion, coupled with a comprehensive benefits package, and opportunities for challenge and growth, make Actylis the ideal place to work and thrive. We hope you’ll consider joining us!

Position Summary

The Manager – Logistics is responsible for leading and managing end-to-end logistics, warehousing, distribution, transportation, inventory control, regulatory compliance, and customer service operations to ensure efficient, compliant, and cost-effective supply chain performance. The role is accountable for logistics strategy execution, budget management, service excellence, inventory optimization, vendor management, team leadership, and continuous improvement initiatives while ensuring seamless coordination with internal and external stakeholders.

Responsibilities will include:

Logistics Strategy, Budgeting & Governance

• Manage logistics budget, cost planning, tracking, and reporting.
• Develop logistics strategies, SOPs, policies, and governance frameworks.
• Drive freight, warehousing, and network cost optimization initiatives.
• Monitor logistics costs and provide actionable insights to management.
  
  

Warehouse & Depot Management

• Oversee warehouse and depot operations across locations and 3PL partners.
• Ensure inventory accuracy, batch traceability, and FEFO/FIFO compliance.
• Maintain GMP/GDP, EHS, and hazardous material handling standards.
• Drive warehouse productivity, space utilization, and operational efficiency.
  
  

Distribution & Dispatch Management

• Review and finalize dispatch plans aligned with customer demand and production schedules.
• Coordinate with Planning, Manufacturing, Sales, and Customer Service teams.
• Ensure timely dispatch execution and achievement of OTIF targets.
• Monitor shipment execution and resolve service disruptions proactively.
  
  

Transportation Management

• Manage transporters, freight forwarders, and logistics service providers.
• Negotiate freight rates, contracts, and service agreements.
• Optimize routing, load planning, and transportation costs.
• Monitor transporter performance and service quality.
  
  

Inventory Management

• Ensure inventory accuracy across warehouses and depots.
• Monitor aging, excess, slow-moving, and expiry-risk inventory.
• Lead stock verification, cycle counting, and reconciliation activities.
  
  

Compliance & Documentation

• Ensure compliance with GMP, GDP, DG transportation, and statutory requirements.
• Manage shipment documentation, COA, MSDS, and export/import records.
• Coordinate with QA and Regulatory teams for compliant product release.
  
  

Financial Coordination & Claims

• Ensure accurate invoicing and dispatch documentation.
• Coordinate freight reconciliation, billing accuracy, and insurance coverage.
• Manage logistics-related claims, shortages, damages, and losses.
  
  

Customer Service & Reverse Logistics

• Manage returns, rejections, and reverse logistics processes.
• Handle logistics-related customer complaints and implement CAPA actions.
  
  

Vendor & Contract Management

• Manage logistics contracts, SLAs, and vendor relationships.
• Benchmark rates and drive cost competitiveness and service improvement.
  
  

Performance Monitoring & Continuous Improvement

• Track KPIs including OTIF, freight cost, inventory accuracy, transit damage, and demurrage.
• Drive ERP (SAP), WMS utilization, reporting, automation, and process improvements.
  
  

Team Leadership & Collaboration

• Lead logistics, warehouse, and dispatch teams across locations.
• Define KPIs, develop team capability, and drive accountability.
• Partner with Planning, Manufacturing, Procurement, QA/QC, Regulatory, Finance, and Customer Service teams to ensure seamless order fulfillment.
  
  

Required Experience & Knowledge

Education

• Bachelor’s / Master’s in supply chain, Chemical Engineering, Pharmacy, Operations, or Business
  
  

Experience

• 8–12 years in logistics, warehousing, or distribution
• Mandatory exposure to Pharma / Chemical industry
• Strong experience in regulated logistics (GMP / hazardous materials / exports)
• Experience managing multi-location warehouses and 3PLs s
  
  

Core Skills & Competencies

Technical & Functional

• Warehouse & Depot Management
• Transport & Freight Optimization
• Dispatch & Distribution Planning
• Inventory Control & Reconciliation
• Export / Import Documentation
• Regulatory Compliance (GMP / GDP / DG)
• ERP Systems (SAP), WMS
• Advanced Excel & analytics
  
  

Behavioural Competencies

• Strategic thinking structured, detail-oriented, and execution focused
• Strong communication and stakeholder influence
• Comfortable working in a fast-changing, matrix organization
• Customer-centric approach
• Ability to work under pressure and manage ambiguity
  
  

Supervisory Responsibilities

Yes

Actylis is an Equal Opportunity Employer. Actylis US does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need..