HR Executive @ Coimbatore

BrainCert is an EdTech focused SaaS company headquartered in Herndon, Virginia, USA. Trusted by leading global enterprise organizations, BrainCert is currently one of the fastest growing learning technology and virtual classroom companies in the market. BrainCert's award-winning SaaS platform empowers mid to large-size enterprises and accelerates collaborative learning, deliver superior training, reduce costs, and increase productivity. Come join our team and our employee-focused culture and help drive our SaaS applications to the next big leap.

About The Role

We are looking for a proactive and detail-oriented HR professional who can effectively manage Talent Acquisition, Payroll, HR Operations, Statutory Compliance and Employee Lifecycle processes. The ideal candidate should possess strong analytical abilities, excellent stakeholder management skills and a process-driven mindset to ensure smooth and compliant HR operations.

Qualifications & Experience

• Postgraduate in Human Resources Business Administration.
• 2–3 years of experience in HR Operations, Payroll, Compliance and Talent Acquisition.
• Hands-on experience managing end-to-end recruitment across technical and niche hiring requirements.
• Experience working with HRMS platforms (Zoho HRMS preferred).
• Strong knowledge of Payroll, PF, ESIC, Professional Tax, Gratuity and other statutory compliances.
• Advanced proficiency in MS Excel and Microsoft Office applications.
• Strong analytical, problem-solving and Root Cause Analysis (RCA) skills with a continuous improvement mindset.
• Excellent verbal and written communication skills.
• Ability to prioritize multiple responsibilities while maintaining high accuracy.
• Self-driven, proactive, organized and capable of working independently.
• Strong interpersonal, leadership and stakeholder management skills.
  
  

Key Responsibilities

Talent Acquisition & Recruitment

• Manage the complete recruitment lifecycle from sourcing to onboarding across technical and non-technical positions.
• Handle niche and critical hiring requirements while ensuring quality hiring within defined TATs and SLAs.
• Coordinate interviews with hiring managers and business leaders.
• Build and maintain a strong talent pipeline for current and future hiring needs.
• Manage employee referral programs and improve sourcing effectiveness.
• Conduct reference verification, salary benchmarking, offer generation, negotiations, and offer closure.
• Maintain recruitment MIS, dashboards, hiring metrics, and periodic reports for leadership.
  
  

Payroll Management

• Manage end-to-end monthly payroll operations.
• Validate payroll inputs including attendance, leave, salary revisions, incentives, reimbursements, deductions, new joiners, exits and Full & Final settlements.
• Review payroll outputs to ensure timely and accurate salary processing.
• Resolve employee payroll queries promptly and professionally.
• Generate payroll MIS reports, reconciliations and payroll analytics.
• Identify opportunities to improve payroll accuracy, efficiency and governance.
  
  

Statutory Compliance & Payroll Governance

• Ensure timely compliance with statutory requirements including PF, ESIC, Professional Tax, Gratuity and payroll-related tax regulations.
• Manage end-to-end ESIC administration, including employee registration, claim processing, documentation, and employee support.
• Coordinate with statutory authorities, consultants and auditors for compliance activities.
• Maintain statutory records and ensure documentation is audit-ready.
• Support internal and external compliance audits and statutory inspections.
  
  

HR Operations & Employee Lifecycle

• Support onboarding, employee documentation, HRMS updates and employee record management.
• Manage employee lifecycle activities including confirmations, promotions, transfers, salary revisions, resignations and exit formalities.
• Ensure HR documentation is accurate, compliant and maintained as per organizational standards.
• Partner with employees and managers to deliver seamless HR support and enhance employee experience.
• Ensure adherence to company HR policies and procedures.
  
  

Performance, Employee Engagement & HR Initiatives

• Support Performance Management System (PMS) activities and annual appraisal processes.
• Coordinate employee engagement, recognition, learning & development and wellness initiatives.
• Assist in facility management and other employee-centric HR activities.
• Prepare HR analytics and reports for departmental reviews and management meetings.
  
  

Reporting & Process Excellence

• Prepare and maintain HR MIS, dashboards and monthly reports for leadership.
• Maintain HR data for internal and external audits.
• Track HR operational metrics and recommend process improvements.
• Drive standardization, automation and continuous improvement initiatives across HR operations.
  
  

What We're Looking For

• Excellent communication and interpersonal skills.
• Strong attention to detail and high level of accuracy.
• Process-oriented with a continuous improvement mindset.
• Ability to manage confidential information with integrity.
• Proactive, dependable and capable of handling multiple priorities.
• Strong collaboration and stakeholder management skills.
• Analytical mindset with excellent Excel and reporting capabilities.
  
  

Ability to work independently while thriving in a fast-paced environment.