Founder's Office- Chief Of Staff

Founder’s Office – Chief of Staff

About Mantara

Mantara is building a portfolio of ventures. We operate with a strong bias for execution, ownership, and measurable outcomes.

About the Role

This role sits at the centre of execution. You act as the Founder’s execution arm, ensuring that conversations translate into actions and actions into measurable outcomes.

You bring structure to ambiguity, drive accountability, track critical priorities, and ensure that nothing important slips through the cracks.

Reporting Line

Reports directly to the Founder.

Core Responsibilities:

1. Communication Proxy

• Translate founder inputs, discussions, and decisions into clear action items.
• Draft and drive structured follow-ups across teams.
• Ensure clarity on expectations, priorities, and timelines.

2. Accountability & Execution

• Track critical tasks, decisions, and dependencies.
• Ensure clear ownership, deadlines, and progress visibility.
• Proactively follow up on deliverables and escalate delays or risks.

3. Meeting & Relationship Management

• Prepare agendas with clear objectives and expected outcomes.
• Capture decisions and assign action items during meetings.
• Ensure same-day meeting summaries and follow-ups.
• Maintain continuity across internal and external stakeholder relationships.

4. Special Projects & Execution

• Structure ambiguous problems into actionable execution plans.
• Drive high-priority, cross-functional initiatives.
• Take ownership where execution gaps exist.
• Focus on delivering outcomes rather than just coordinating activities.

Success Metrics:

1. Execution Reliability

• 90%+ on-time completion of founder-priority tasks.
• Less than 10% of tasks requiring founder follow-up for closure.
• Zero critical misses on high-priority initiatives.

2. Accountability & Visibility

• 100% of key tasks tracked with clear owners, deadlines, and status.
• Consistent daily and weekly visibility systems.
• 95%+ of risks escalated before deadlines.

3. Communication & Decision Flow

• Same-day action summaries and follow-ups for all key meetings.
• Zero ambiguity in task expectations among stakeholders.
• Reduction in repeated clarifications and misalignment across teams.

Ideal Profile:

• 4–8 years of experience.
• Background in Founder’s Office, startup operations, or strategy/operations-focused consulting.
• Strong execution mindset and ownership.
• Excellent written and verbal communication skills.
• Ability to structure information and handle ambiguity, people, and speed.

What This Role Is Not

• Not an Executive Assistant role.
• Not limited to calendar management or coordination.
• Not a passive task-tracking role.

Not for You If…

• You wait for instructions instead of driving action.
• You avoid difficult follow-ups or escalation conversations.
• You need clear SOPs before taking ownership.
• You struggle with ambiguity and fast-moving environments.
• You focus on activity over outcomes.

Growth Path

Within 18–24 months, you will have visibility across all ventures and the opportunity to lead a function or business unit based on performance.

Important Notes

• Shortlisted candidates will undergo a paid four-month probation period.

Why This Role Matters

You will directly impact how quickly Mantara executes its priorities. Working closely with the Founder, you will have visibility across all functions and play a critical role in ensuring that business priorities translate into outcomes.

If you thrive on ownership, speed, and solving complex problems, this role will stretch you.