EXIM Executive

Group Bayport


Date: 3 weeks ago
City: Gandhinagar, Gujarat
Contract type: Full time
Job Description: Import & Export Executive

Position: Import & Export Executive

Department: Logistics / Operations

Location: Gandhinagar

Key Responsibilities

  • Import & Export Coordination
  • Handle all import and export operations for international shipments.
    • Coordinate with shipping lines, freight forwarders, and agencies for container bookings.
    • Decide and select which party/container to use based on requirement and pricing.
    • Sea Shipment Management

  • Obtain sea freight quotations based on shipment requirements.
    • Coordinate with freight forwarders from start to end for sea shipments.
    • Finalize container availability, sailing schedules, and ensure timely movement.
    • Air Shipment Management

  • Create import labels for air shipments as per shipment requirements.
    • Coordinate complete air shipment movement from start to delivery.
    • Communicate with air freight providers to arrange, track, and monitor the shipment process.
    • Documentation & Compliance

  • Prepare and verify all required documents including commercial invoices, packing lists, BL/AWB, and customs documents.
    • Ensure compliance with international trade laws and regulations.
    • Pricing & Negotiation

  • Negotiate freight rates and logistics costs with vendors and service providers.
    • Compare pricing options and select cost-effective solutions.
    • Invoice & Payment Handling

  • Prepare invoices and coordinate with the accounts team for timely payments.
    • Maintain proper record of all expenses related to shipments.
    • MIS & Reporting

  • Maintain complete MIS data for shipments, costs, container movement, and status updates.
    • Prepare daily/weekly/monthly reports for management.
    • Coordination & Communication

  • Coordinate with internal teams, suppliers, buyers, and logistics partners.
    • Share shipment status updates and resolve any shipment-related issues.
Skills Required

  • Strong knowledge of international import/export procedures.
  • Experience in sea and air shipment coordination.
  • Knowledge of container booking, pricing, and freight forwarding.
  • Good negotiation and communication skills.
  • Ability to maintain accurate MIS and documentation.
  • Basic computer proficiency (Excel, Email, etc.).

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