Executive Assistant (India, Malaysia)

Job Summary

This role could be based in India and Malaysia. When you start the application process you will be presented with a drop down menu showing all countries, please ensure that you select a country where the role is based.

The Executive Assistant will provide comprehensive administrative support to Managing Directors (MDs) within the Assurance function. Working in partnership with another Executive Assistant, the role will jointly support MDs in line with the EA coverage model of up to 1:3.

Key Responsibilities

• Executive Support & Calendar Management Coordinate and manage MDs’ schedules, including meeting planning, venue bookings, and end-to-end logistical arrangements.
• Expense Management & Policy Compliance Prepare and review G&E reports in line with bank policies, ensuring all supporting documentation is complete and compliant. Proactively remind team members of policy requirements and any updates.
• Travel Coordination Arrange and manage travel bookings through approved agencies, including all associated logistics (e.g., visas, accommodation, and itineraries).
• Events & Stakeholder Coordination Support the planning and delivery of client and internal events, including managing invitations, coordinating stakeholders, and overseeing administrative arrangements.
• Team Administration Provide day-to-day administrative support for the Assurance team, ensuring smooth operational delivery across administrative activities.
• Stakeholder Liaison Collaborate with other Executive Assistants and support functions to facilitate internal coordination, meetings, and assignments.
• Operational & Systems Support Provide support on IT matters, system access and applications, and procurement requests, including coordination of approvals.
  
  

Processes

• Coordinate and manage MDs’ schedules, including meeting arrangements, venue bookings, and end-to-end logistics.
• Prepare and review G&E reports in line with bank policies, ensuring all supporting documentation is complete and compliant; proactively remind the team of policy requirements and updates.
• Arrange and support travel bookings through approved agencies, including related logistics.
• Support client and internal events, including managing invitations, coordinating stakeholders, and providing administrative support.
• Provide day-to-day administrative support to the team, ensuring smooth operational delivery.
• Ensure adherence to bank policies and maintain appropriate controls and compliance across all administrative activities.
  
  

Risk Management

• Follow relevant policy and procedure, ensure the compliance by the team in required functions/tasks
  
  

Governance

• Expense and cost control, follow internal control and reporting policy
  
  

Regulatory & Business Conduct

• Display exemplary conduct and live by the Group’s Values and Code of Conduct.
• Take personal responsibility for embedding the highest standards of ethics, including regulatory and business conduct, across Standard Chartered Bank. This includes understanding and ensuring compliance with, in letter and spirit, all applicable laws, regulations, guidelines and the Group Code of Conduct.
  
  

Key stakeholders

• Colleagues in the Global Assurance function
• Risk and CFCR Management Team members and EAs
• Stakeholders of MDs in the Assurance function
  
  

Other Responsibilities

• Embed Here for good and Group’s brand and values in HK; Perform other responsibilities assigned under Group, Country, Business or Functional policies and procedures; Multiple functions (double hats).
  
  

Skills And Experience

• Effective Communications
• Relationship Management
• Internal Controls
• Standard Operating Procedures
• Organizational Governance
  
  

Qualifications

• Core level of proficiency, understands the core concepts, principles, processes or procedures, relevant experience applying in typical situations on the job, good communication and interpersonal skill, excellent at time management and coordination, has relevant EA experience with MNCs or FIs which could apply for the role, fluent in Cantonese, Mandarin and English
  
  

About Standard Chartered

We're an international bank, nimble enough to act, big enough for impact. For more than 170 years, we've worked to make a positive difference for our clients, communities, and each other. We question the status quo, love a challenge and enjoy finding new opportunities to grow and do better than before. If you're looking for a career with purpose and you want to work for a bank making a difference, we want to hear from you. You can count on us to celebrate your unique talents and we can't wait to see the talents you can bring us.

Our purpose, to drive commerce and prosperity through our unique diversity, together with our brand promise, to be here for good are achieved by how we each live our valued behaviours. When you work with us, you'll see how we value difference and advocate inclusion.

Together We

• Do the right thing and are assertive, challenge one another, and live with integrity, while putting the client at the heart of what we do
• Never settle, continuously striving to improve and innovate, keeping things simple and learning from doing well, and not so well
• Are better together, we can be ourselves, be inclusive, see more good in others, and work collectively to build for the long term
  
  

What We Offer

In line with our Fair Pay Charter, we offer a competitive salary and benefits to support your mental, physical, financial and social wellbeing.

• Core bank funding for retirement savings, medical and life insurance, with flexible and voluntary benefits available in some locations.
• Time-off including annual leave, parental/maternity (20 weeks), sabbatical (12 months maximum) and volunteering leave (3 days), along with minimum global standards for annual and public holiday, which is combined to 30 days minimum.
• Flexible working options based around home and office locations, with flexible working patterns.
• Proactive wellbeing support through Unmind, a market-leading digital wellbeing platform, development courses for resilience and other human skills, global Employee Assistance Programme, sick leave, mental health first-aiders and all sorts of self-help toolkits
• A continuous learning culture to support your growth, with opportunities to reskill and upskill and access to physical, virtual and digital learning.
• Being part of an inclusive and values driven organisation, one that embraces and celebrates our unique diversity, across our teams, business functions and geographies - everyone feels respected and can realise their full potential.