Executive Assistant Business Partner 1 - Specialist

Overview

Intuit is a mission-driven, global financial platform company that gives everyone the opportunity to prosper. We use technology to solve our customers' most important problems. We serve customers by finding more ways to put more money in their pockets, eliminating work so they can focus on their lives and what matters to them, and ensuring that every financial decision that they make, they make it with confidence.

We are searching for an experienced, reliable, detail-oriented Executive Assistant Business Partner (EABP) to be part of our team. The Executive Assistant will support Vice President and Directors and will be responsible for performing a wide variety of administrative duties. The ideal candidate is self-motivated, professional, and capable of managing their workload as well as their executive's calendars and prioritizing tasks in a fast-paced environment.

Responsibilities

• Manage complex and detailed calendars
• Travel coordination and arrangements
• Partner across organizational boundaries to deliver outcomes with other Executive Assistants and business partners
• Plan and support events for large meetings, off-sites and team motivation
• Ability to tame organized chaos while remaining calm and composed
• Possess a high degree of initiative to take independent action and be able to exercise proper judgment at all times
• Be trustworthy and able to exhibit a high degree of confidentiality and integrity
• Be the "eyes and ears" of the organization and be sensitive to the needs of employees
• Managing and reconciling expense reports on behalf of the leaders
• Maintain organizational charts and email distribution lists
• Have a keen understanding of the organization - the vision, business direction, and mission
• Be approachable and eager to provide counsel and direction to team members/peers
• Takes initiative on researching, implementing and improving systems and processes
  
  

Qualifications

• Minimum of 7+ years working at the Executive administrative level, effectively supporting multiple leaders at one time
• Advanced Outlook calendar management is critical
• Expert level knowledge of Windows desktop computer applications, Microsoft Office (Word, Excel, PowerPoint), Google Suites (Slides, Gsheets, Gdocs)
• Strong organization, project management and problem-solving skills
• Possess strong interpersonal skills, as well as a strong customer service perspective (internal, as well as external), and can handle issues with respect, dignity, sensitivity, and urgency
• Friendly and professional demeanour, with a "can do" attitude
• Ability to act quickly from one task to another, seamlessly and professionally
• Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast paced environment with limited supervision
• Be highly proactive and take ownership to anticipate needs and adept at managing-up and downstream to ensure deliverables are met timely and accurately
• Excellent verbal and written communication skills including the ability to communicate with all levels of the organization
• Ability to identify business issues and coordinate an appropriate response with the key stakeholders
• Proven experience working in a fast-paced environment while providing superior service level
  
  

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Intuit provides a competitive compensation package with a strong pay for performance rewards approach. This position may be eligible for a cash bonus, equity rewards and benefits, in accordance with our applicable plans and programs (see more about our compensation and benefits at Intuit: Careers | Benefits). Pay offered is based on factors such as job-related knowledge, skills, experience, and work location. To drive ongoing fair pay for employees, Intuit conducts regular comparisons across categories of ethnicity and gender.