Document Controller & Platform Administrator (Construction Industry Experience Preferred)

Company Description

Inkers Technology is based in Bengaluru with offices in USA and UAE. We specialise in designing and

developing deep large-scale AI and ML solutions for the Construction Industry. With a focus on AI,

computer vision, and deep neural networks, we have extended our capabilities into the construction

industry with our innovative AI-powered construction management solution, “Kael” — an AI project manager that predicts delays, flags risks, automates reporting, and prevents cost overruns with

real-time construction intelligence. Our hardware platform, “Observance”, uses LiDAR scanning,

thermal imaging, and AI-powered analysis to deliver BIM Models, deviation detection, and as-built

intelligence. We are committed to pushing the boundaries of technology across diverse sectors. 

Role Description

We are looking for a technically strong Document Controller & Platform Administrator to manage the complete documentation lifecycle on our construction projects and to serve as the primary interface between the project team and our AI-powered project management platform. This role is critical: nearly all other team members come from construction backgrounds, and this person will be relied upon to support, guide, and troubleshoot their interactions with the platform — ensuring all project data is accurate, timely, and enabling AI-driven project intelligence. This is a full-time, on-site role based in Ahmedabad.

Responsibilities

Platform Administration & Team Enablement

• Act as the primary platform interface for all team members — civil, MEP, quality, safety, and design coordinators — supporting and guiding their day-to-day interactions with the platform.
• Ensure all relevant project documents are uploaded accurately and on time to enable AI validation, compliance checks, and document tracking.
• Configure and maintain document workflows, approval routing, and submission trackers within the platform.
• Monitor the completeness and accuracy of data entered by team members; flag gaps or inconsistencies to the Project Manager.
• Support onboarding and ongoing training of team members on platform workflows and document management procedures.
• Troubleshoot data entry issues and guide team members in correctly using the platform for their respective functions.

Document Management & Control

• Establish and maintain the project document management system (DMS), ensuring documents are correctly named, versioned, and archived.
• Control the receipt, registration, distribution, and archiving of all project documents including drawings, specifications, RFIs, submittals, contracts, and correspondence.
• Manage drawing revision control to ensure all site teams are working from the current approved revision at all times.
• Coordinate document review and approval cycles with clients, consultants, and contractors; track submission and response deadlines.
• Issue document transmittals and maintain a comprehensive transmittal register.

Compliance, Reporting & Handover

• Support RERA documentation workflows, ensuring project records remain audit-ready for regulatory filings, milestone disclosures, and delivery commitments.
• Compile and maintain statutory document registers including permits, NOCs, authority approvals, and inspection certificates.
• Prepare documentation packages for client handover, third-party audits, and RERA compliance reviews.
• Produce periodic document status and platform activity reports for the Project Manager and client.

Qualifications

• 2–4 years of experience in document control, IT support, enterprise platform administration, or a closely related role. Experience on construction or infrastructure projects is an advantage but not mandatory.
• Degree or diploma in Information Technology, Computer Science, or a related technical discipline.
• Strong proficiency with digital document management systems (Aconex, Procore, ProjectWise, SharePoint, or equivalent).
• Comfortable learning and administering new SaaS or agentic platforms; prior experience with AI-powered project tools is a plus.
• Ability to communicate technical platform concepts clearly to non-technical construction professionals.
• Understanding of construction documentation workflows — drawing registers, RFI processes, submittal cycles — is preferred.
• Highly organised, detail-oriented, and reliable with strong MS Office skills.

Work Location : Ahmedabad (On-site)

Note: All candidates will be required to attend a one-week induction at our Bangalore office prior to deployment.