Document Controller

Responsibilities

• Document Management:
• Establish and maintain a document control system for all project documentation.
• Ensure all documents are accurately recorded, categorized, and stored in the document management system.
• Control the distribution of documents to ensure that all stakeholders have access to the correct information.
• Compliance and Standards:
• Ensure all project documents comply with company standards, industry regulations, and client requirements.
• Conduct regular audits to ensure document integrity, accuracy, and completeness.
• Implement and maintain document control procedures and guidelines.
• Coordination and Communication:
• Coordinate with project managers, engineers, and other team members to manage the flow of documents.
• Communicate document control requirements and procedures to all project stakeholders.
• Respond to document-related inquiries and provide support to project teams.
• Document Tracking and Reporting:
• Track the status of documents and ensure timely review, approval, and distribution.
• Generate regular reports on document control activities, including document status, distribution, and compliance.
• Maintain an accurate and up-to-date document register.
• Training and Support:
• Provide training and support to team members on document control processes and systems.
• Assist in the implementation of document management software and tools.
• Stay current with industry best practices and advancements in document control technologies.
  
  
  

What We Will Be Looking For You To Demonstrate…

• Technology Advocacy & Innovation:
• Proactively explore and recommend digital tools and automation solutions to streamline document control processes.
• Collaborate with IT and process improvement teams to implement document management systems (DMS) and workflow automation.
• Stay updated on emerging technologies relevant to document control and digital transformation.
• Process Optimization:
• Identify inefficiencies in current document workflows and propose data-driven improvements.
• Lead or support initiatives to digitize and automate manual documentation tasks.
• Develop and maintain dashboards or reports to track document lifecycle metrics and team performance.
• Team Enablement:
• Foster a culture of continuous improvement and innovation within the document control team.
• Provide training and mentorship to team members on new tools, systems, and best practices.
• Act as a change agent to drive adoption of new technologies and processes.
  
  
  

Qualifications

• A bachelor's degree in business administration, document management, and record management.
• 5-10 years of experience in document management, archive management, or records management.
• Minimum 5 years’ experience working for Middle East Projects.
• Knowledge of document management systems like Aconex , BIM 360, Unifier, Sharepoint.
• An excellent grasp of Microsoft Office programs.
• Familiarity with the relevant regulations regarding document keeping and handling.
  
  
  

BGV:

• Employment with WSP India is subject to the successful completion of a background verification (“BGV”) check conducted by a third-party agency appointed by WSP India.
• Candidates are advised to ensure that all information provided during the recruitment process — including documents uploaded — is accurate and complete, both to WSP India and its BGV partner”.
  
  
  

About Us

WSP is one of the world's leading professional services consulting firms. We are dedicated to our local communities and propelled by international brainpower. We are technical experts and strategic advisors including engineers, technicians, scientists, architects, planners, surveyors and environmental specialists, as well as other design, program and construction management professionals. We design lasting solutions in the Transportation & Infrastructure, Property & Buildings, Earth & Environment, Power & Energy, Resources and Industry sectors, as well as offering strategic advisory services. Our talented people around the globe engineer projects that will help societies grow for lifetimes to come.

With approximately 4,000 talented people across 3 locations (Noida, Bengaluru & Mumbai offices) in India and more than 73,000 globally, in 550 offices across 40 countries, we engineer projects that will help societies grow for lifetimes to come.

At “WSP” we draw on the diverse skills and capabilities of our employees globally to compete for the most exciting and complex projects across the world and bring the same level of expertise to our local communities. We are proud to be an international collective of innovative thinkers who work on the most complex problems. Unified under one strong brand, we use our local expertise, international reach and global scale to prepare our cities and environments for the future, connect communities and help societies thrive in built and natural ecosystems. True to our guiding principles, our business is built on four cornerstones: Our People, Our Clients, Our Operational Excellence and Our Expertise.

www.wsp.com

We are

• Passionate people doing purposeful and sustainable work that helps shape our communities and the future.
• A collaborative team that thrives on challenges and unconventional thinking.
• A network of experts channeling our curiosity into creating solutions for complex issues.
  
  
  

Inspired by diversity, driven by inclusion, we work with passion and purpose.

Working with Us

At WSP, you can access our global scale, contribute to landmark projects and connect with the brightest minds in your field to do the best work of your life. You can embrace your curiosity in a culture that celebrates new ideas and diverse perspectives. You can experience a world of opportunity and the chance to shape a career as unique as you.

Our Hybrid Working Module

With us, you can operate in a flexible, agile, yet structured work environment and follow a Hybrid Work Model.

• Maximize collaboration.
• Maintain product quality and cultural integrity.
• Balance community, collaboration, opportunity, productivity, and efficiency.
  
  
  

Health, Safety and Wellbeing

Our people are our greatest asset, and we prioritize a safe work environment. Health, safety, and wellbeing are integral to our culture, with each of us accountable for fostering a safe workplace through our “Making Health and Safety Personal” initiative. Our Zero Harm Vision drives us to reduce risks through innovative solutions, earning recognition for our global health and safety practices with the prestigious RoSPA Health and Safety Awards for six consecutive years.

Inclusivity and Diversity

WSP India is dedicated to fostering a sustainable and inclusive work environment where our greatest strength - Our People -feel valued, respected, and supported. We ensure an unbiased approach in hiring, promotion, and performance evaluation, regardless of age, gender identity, race, religion, sexual orientation, marital status, physical ability, education, social status, or cultural background.

Imagine a better future for you and a better future for us all.

Join our close-knit community of over 73,300 talented global professionals dedicated to making a positive impact. Together, we can make a difference in communities both near and far.

With us, you can.

Apply today.

NOTICE TO THIRD PARTY AGENCIES:

WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.