Document Controller

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Document Controller – Construction Project
Manage and maintain all project documentation including drawings, specifications, contracts, submittals, correspondence, and technical records throughout the construction lifecycle. Establish and enforce document control procedures, naming conventions, and filing systems to ensure consistent organization and easy retrieval of project information.
Receive, log, distribute, and track all incoming and outgoing project documents using document management systems (Procore, Aconex, SharePoint, or similar platforms). Ensure proper version control, maintain revision histories, and archive superseded documents while keeping current versions readily accessible to authorized project personnel.
Process and distribute construction drawings, RFIs, submittals, transmittals, and change orders in accordance with established workflows and approval matrices. Monitor document review cycles, track outstanding approvals, and send timely reminders to stakeholders to prevent delays in project activities.
Maintain comprehensive document registers and logs including drawing registers, submittal logs, RFI logs, transmittal registers, and correspondence logs. Generate regular status reports on document flow, pending approvals, and outstanding items for project management review.
Coordinate with project managers, engineers, contractors, and consultants to ensure timely submission and distribution of required documentation. Verify completeness and accuracy of submitted documents before processing and routing for appropriate reviews.
Manage access permissions and user rights within document management systems, ensuring information security and controlled distribution of sensitive or confidential project documents. Conduct regular audits to ensure compliance with document control procedures and quality standards.
Support project close-out activities by compiling as-built drawings, O&M manuals, warranties, certifications, and final documentation packages for client handover and archival purposes.
Requires strong organizational skills, attention to detail, proficiency in document management software, and understanding of construction documentation processes. Prior experience in construction document control essential.
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.