Coordinator, Administrative Support

Job Summary

JOB DESCRIPTION

We are looking for a proactive and detail-oriented Civil Engineering professional with around 2 years of experience, to support department operations, project bidding, and coordination activities. The role requires strong analytical skills and proficiency in Excel and PowerPoint for reporting, data handling, and presentations.

Responsibilities

Key Responsibilities

• 1. Department Management
• Assist in day-to-day department coordination and administrative tasks
• Maintain project records, documentation, and trackers
• Support senior engineers and department heads in planning and reporting
• Monitor workflow and assist in resource allocation
• 2. Project Bidding & Proposal Support
• Assist in preparation of tender documents and bid submissions
• Compile technical documents, BOQs, and project data
• Coordinate with internal teams for inputs required for bids
• Track bid timelines and submission schedules
• 3. Data Management & Reporting
• Prepare and manage Excel-based reports, MIS, and dashboards
• Analyze project data for cost, progress, and performance tracking
• Maintain databases and generate periodic reports
• 4. Presentation & Communication
• Develop PowerPoint presentations for internal reviews and client submissions
• Support project teams in preparing reports and presentations
• Participate in review meetings and assist in documentation
• 5. Coordination
• Liaise with internal teams, consultants, and vendors
• Follow up on deliverables and ensure timelines are maintained
• Support communication between different departments
  
  
  

Qualifications

QUALIFICATIONS

• Bachelor’s Degree in Civil Engineering
• Additional certification in Excel / Project Management (preferred)
  
  
  

Experience

• Minimum 2 years of experience in civil engineering / construction / consulting
• Exposure to project coordination or bidding activities is preferred
  
  
  

Key Skills

• Strong proficiency in Microsoft Excel (formulas, pivot tables, data analysis)
• Good command over PowerPoint for presentations
• Basic understanding of tendering and BOQs
• Good communication and organizational skills
• Ability to manage multiple tasks and meet deadlines
• Attention to detail and problem-solving approach
  
  
  

Key Performance Indicators (KPIs)

• Accuracy and timeliness of reports and documentation
• Efficiency in bid preparation support
• Quality of presentations and data analysis
• Coordination effectiveness across teams
  
  
  

Work Environment

• Office-based role with occasional interaction with project teams
• Fast-paced environment with multiple deadlines
  
  
  

About Us

WSP is one of the world's leading professional services consulting firms. We are dedicated to our local communities and propelled by international brainpower. We are technical experts and strategic advisors including engineers, technicians, scientists, architects, planners, surveyors and environmental specialists, as well as other design, program and construction management professionals. We design lasting solutions in the Transportation & Infrastructure, Property & Buildings, Earth & Environment, Power & Energy, Resources and Industry sectors, as well as offering strategic advisory services. Our talented people around the globe engineer projects that will help societies grow for lifetimes to come.

With approximately 4,000 talented people across 3 locations (Noida, Bengaluru & Mumbai offices) in India and more than 73,000 globally, in 550 offices across 40 countries, we engineer projects that will help societies grow for lifetimes to come.

At “WSP” we draw on the diverse skills and capabilities of our employees globally to compete for the most exciting and complex projects across the world and bring the same level of expertise to our local communities. We are proud to be an international collective of innovative thinkers who work on the most complex problems. Unified under one strong brand, we use our local expertise, international reach and global scale to prepare our cities and environments for the future, connect communities and help societies thrive in built and natural ecosystems. True to our guiding principles, our business is built on four cornerstones: Our People, Our Clients, Our Operational Excellence and Our Expertise.

www.wsp.com

We are

• Passionate people doing purposeful and sustainable work that helps shape our communities and the future.
• A collaborative team that thrives on challenges and unconventional thinking.
• A network of experts channeling our curiosity into creating solutions for complex issues.
  
  
  

Inspired by diversity, driven by inclusion, we work with passion and purpose.

Working with Us

At WSP, you can access our global scale, contribute to landmark projects and connect with the brightest minds in your field to do the best work of your life. You can embrace your curiosity in a culture that celebrates new ideas and diverse perspectives. You can experience a world of opportunity and the chance to shape a career as unique as you.

Our Hybrid Working Module

With us, you can operate in a flexible, agile, yet structured work environment and follow a Hybrid Work Model.

• Maximize collaboration.
• Maintain product quality and cultural integrity.
• Balance community, collaboration, opportunity, productivity, and efficiency.
  
  
  

Health, Safety and Wellbeing

Our people are our greatest asset, and we prioritize a safe work environment. Health, safety, and wellbeing are integral to our culture, with each of us accountable for fostering a safe workplace through our “Making Health and Safety Personal” initiative. Our Zero Harm Vision drives us to reduce risks through innovative solutions, earning recognition for our global health and safety practices with the prestigious RoSPA Health and Safety Awards for six consecutive years.

Inclusivity and Diversity

WSP India is dedicated to fostering a sustainable and inclusive work environment where our greatest strength - Our People -feel valued, respected, and supported. We ensure an unbiased approach in hiring, promotion, and performance evaluation, regardless of age, gender identity, race, religion, sexual orientation, marital status, physical ability, education, social status, or cultural background.

Imagine a better future for you and a better future for us all.

Join our close-knit community of over 73,300 talented global professionals dedicated to making a positive impact. Together, we can make a difference in communities both near and far.

With us, you can.

Apply today.

NOTICE TO THIRD PARTY AGENCIES:

WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.