Administration and Facility Lead

Job Description: HR & Administration Executive Location: Siemens E-Mobility Factory, Jalgaon ________________________________________ Role Overview The HR & Administration Executive is responsible for managing end-to-end Human Resources operations, Industrial Relations, Administration, and Compliance activities at the plant. The role ensures workforce readiness, statutory compliance, efficient facility operations, and a positive employee environment aligned with Siemens standards ________________________________________ Key Responsibilities 1. Human Resources

• Execute manpower planning and timely recruitment of operators, technicians, service engineers, contract labour, and shop-floor employees
• Maintain employee lifecycle records including onboarding, documentation, and exit formalities
• Manage attendance, leave, overtime, and shift scheduling records
• Coordinate payroll inputs and ensure accuracy with payroll teams
• Oversee contract labour deployment, documentation, and compliance
• Ensure adherence to labour laws and statutory requirements
• Address employee grievances and maintain a healthy work environment
• Support recruitment processes including sourcing, interviews, and joining formalities
• Coordinate employee training, skill development, and upskilling initiatives
• Drive employee engagement activities and welfare programs
• Maintain HR MIS, reports, dashboards, and analytics
• Support performance management and appraisal processes
• Coordinate disciplinary actions in line with company policies

________________________________________ 2. Industrial Relations (IR)

• Maintain harmonious industrial relations and ensure a positive shop-floor climate
• Coordinate closely with labour contractors and union representatives (if applicable)
• Ensure compliance with Contract Labour Act and other statutory requirements
• Assist during labour inspections, audits, and statutory verifications

________________________________________ 3. Administration

• Manage housekeeping, security, canteen, and facility operations
• Ensure upkeep and maintenance of office and factory infrastructure
• Monitor office equipment, utilities, furniture, and consumables
• Manage procurement and availability of stationery and admin supplies
• Coordinate guest visits, meetings, and event arrangements
• Oversee facility maintenance, vendor management, and AMC contracts
• Coordinate pest control, waste management, and cleanliness activities
• Ensure availability of employee amenities including pantry, drinking water, and welfare facilities

________________________________________ 4. Compliance & Safety

• Support compliance with Factory Act and related statutory frameworks
• Coordinate renewals of licenses, permits, and statutory approvals
• Assist during inspections by Factory Inspector, Labour Department, MPCB, Fire Department, ESIC, EPF authorities
• Maintain statutory registers, records, and compliance documentation
• Support EHS, POSH, and safety awareness initiatives
• Coordinate employee health programs including medical check-ups and wellness camps

________________________________________ Key Skills & Competencies

• Strong knowledge of labour laws and statutory compliance
• Experience in factory HR and industrial relations
• Excellent coordination and stakeholder management skills
• Strong analytical ability (HR MIS, dashboards, reporting)
• Good communication and conflict resolution skills
• High ownership, discipline, and execution focus

________________________________________ Preferred Qualifications

• Bachelor’s/Master’s degree in HR / IR / Personnel Management
• 3–8 years of experience in manufacturing/factory HR role
• Exposure to compliance audits, labour inspections, and plant administration

________________________________________ Reporting Line

• Reports to: Plant Head

________________________________________ Success Metrics

• Timely manpower fulfillment
• Zero compliance deviations
• Stable industrial relations environment
• Efficient facility management with high employee satisfaction
• Accuracy in HR operations and reporting