Accounts Payable Analyst

Swish is building the next generation of food delivery by owning the entire value chain, from menu design and pricing to kitchen operations and customer experience. Backed by leading investors, we're building the future of food delivery by continuously launching new products, expanding into new markets, and creating innovative operating models.

We are looking for an AP Analyst to handle invoice processing and vendor reconciliations, and to be the reliable finance contact for vendors and internal teams. The role suits someone who is detail-oriented, communicates clearly and takes ownership of solving problems.

Key Responsibilities

Invoice Processing

• Process vendor invoices accurately and on time, including PO/GRN matching (two-way and three-way) and coding to the correct GL and cost centre.
• Verify invoices for GST compliance, correct tax rates, TDS applicability and approval as per the delegation of authority.
• Book debit/credit notes, advances and expense claims, and maintain proper documentation.
• Prepare payment proposals and support weekly payment runs.

Vendor Reconciliation

• Perform periodic vendor ledger reconciliations against vendor statements and resolve differences.
• Track and clear open items, unadjusted advances and disputed invoices.
• Support GSTR-2B reconciliation and follow up with vendors on missing or mismatched invoices.
• Maintain AP ageing and assist in month-end accruals and provisions.

Stakeholder Communication

• Act as the first point of contact for vendor queries on invoices, payments and TDS certificates.
• Work closely with SCM, operations, warehouse and business teams to resolve invoice and approval issues.
• Communicate payment status and timelines clearly and professionally to vendors and internal teams.
• Escalate recurring issues with suggested solutions to the Finance Manager.

Process & Controls

• Maintain vendor master data accurately, including bank details, PAN and GSTIN, with proper verification.
• Follow AP controls and help identify gaps, duplicate entries and process inefficiencies.
• Provide documents and explanations for internal and statutory audits.
• Suggest and support process improvements and automation in the AP workflow.

What We’re Looking For

• A graduate in commerce (B.Com/M.Com/MBA Finance) or a CA/CMA Inter.
• Approximately 3–5 years of experience in accounts payable or finance operations.
• Working knowledge of GST, TDS and basic accounting principles.
• Experience with ERP/accounting systems and good Excel skills (VLOOKUP/XLOOKUP, pivots).
• Strong written and verbal communication skills and comfort working with vendors and internal teams.
• A solution-oriented approach, attention to detail and the ability to manage high transaction volumes.
• Comfort working in a fast-paced, growing business environment.

What Success Looks Like

• Invoices processed accurately within agreed timelines.
• Vendor accounts reconciled regularly, with minimal open and disputed items.
• Vendor and internal queries resolved quickly, with positive stakeholder feedback.
• Clean audit outcomes and steady improvement in AP process efficiency.